BEST RECRUITERS 2023/2024

Trenkwalder has recently started offering a new business segment: the placement of freelancers. This model enables companies to cover order peaks, but also to gain new specialist expertise for projects in the long term. We support freelancers in their search for new, exciting projects that perfectly match their skills.


In an interview, office manager Jörg Polke explains the process from the initial contact to the perfect match and the benefits for companies and freelancers.


Mr Polke, what exactly does the Freelancing office do?
The goal of the Freelancing office at Trenkwalder is to bring highly qualified freelancers together with companies that need specialised professionals at short notice. We offer comprehensive services that cover the entire placement process - from identifying and selecting suitable candidates to drafting contracts and providing project support.


Why has Trenkwalder taken up the cause of placing freelancers and turned it into a new recruiting area?
Trenkwalder has recognised that the world of work is becoming increasingly flexible and project oriented. Many companies require highly specialised expertise on a temporary basis without committing to long-term contracts. At the same time, there are numerous specialists who appreciate the flexibility and variety of freelance work. Our placement of freelancers enables us to fulfil these needs in a targeted manner: We quickly find the perfect experts and finalise contracts swiftly, which offers our clients enormous added value. This allows them to concentrate fully on their projects while we provide the best possible personnel support.


How do you get in touch with companies and freelancers?
We use a wide range of channels to get in touch with companies and freelancers. These include personal networks, online platforms, social media, special events - and of course the good old telephone. Personal meetings are particularly important to us to understand the needs and expectations of both sides precisely and to create customised connections.


When a company is looking for a freelancer, how exactly do you proceed? What are the individual steps?
We start with analysing the requirements. In a detailed discussion with the company, we record the specific needs of the project.

Based on these, we search our extensive database and our network for suitable freelancers.

We then present the company with a selection of candidates with meaningful profiles that precisely match the requirements.

The company then conducts interviews with the proposed persons, while we coordinate all appointments to ensure a smooth process.

In the contract drafting phase, we draw up and negotiate the contracts and ensure that all legal conditions are met, including the avoidance of risks around bogus self-employment.

Once the contract has been signed, the freelancers get straight to work on the project.


And vice versa, how do you proceed when a freelancer applies to Trenkwalder?
When we receive an application from a freelancer, we review the freelancer's profile.

We conduct an initial interview with the freelancer to understand the skills, experience and availability.

We then create a detailed profile of the candidate in our database.

As soon as we receive a suitable enquiry from a company, we check whether the freelancer is suitable and fits to the company and the position.

We introduce the freelancer to the company, which then takes further steps.


How do you find the perfect match?
We rely on an effective combination of modern technology and human expertise. Our database and matching algorithms enable us to find suitable candidates quickly. At the same time, we use our experience and network to comprehensively assess the suitability and potential of a freelancer for a specific project. Personal interviews and thorough reference checks are an outstanding quality feature of our process. There is no substitute for talking to the freelancer and this ensures that only the best candidates are recruited.


How long does it take to bring freelancers and companies together, from the application/enquiry to the first day of work?
The duration of the process can vary depending on project specifications and freelancer availability. In most cases, it takes about one to two weeks from the initial enquiry or application to the freelancer's first day of work. Our aim is to present at least two suitable candidates to the client within 24 hours. From this point onwards, the time frame often depends on the client. In particularly urgent cases, however, we are also able to finalise the placement within two to three days if rapid support is required.


How are companies/freelancers further supported?
We provide ongoing support for both companies and freelancers throughout the project. This includes regular check-ins to ensure everything is running smoothly, assistance with any issues and adjustments to contract terms if necessary. Our aim is to build a long-term partnership and ensure that both parties are satisfied.


What happens when the project comes to an end or the project objective changes?
When a project is completed, we remain in contact with both parties to discuss the next steps. If the company needs additional support, we will look for a suitable follow-up solution. If the project objective changes, we work closely with the company and the freelancer to fulfil the new requirements. Even after the end of the project, we attach great importance to how the project went and how satisfied everyone involved is.


Why should a company opt for a freelancer solution? What advantages does it have?
A freelancer solution offers companies flexibility and access to highly specialised professionals without long-term commitments. Companies can react quickly to market changes, increase project efficiency and optimise costs, as they only pay for the services provided. In addition, freelancers often bring fresh perspectives and innovative approaches. 


And vice versa, why should a freelancer look for a project to work on through Trenkwalder?
Freelancers benefit from our extensive network and market knowledge, which gives them access to exciting and challenging projects. We take a lot of the work off their hands by identifying suitable projects, drawing up the contracts and ensuring guaranteed on-time payment. In addition, we offer comprehensive support throughout the project, including support before, during and after the project. Our aim is to continue to provide new opportunities after a project has been completed and to ensure that freelancers are always well supported.


What advice would you like to give every company and freelancer?
Companies should communicate clearly what they expect from a freelancer and be as precise as possible about the project and the framework conditions.
Both sides benefit from transparent and honest communication as well as professional and respectful collaboration.


Many thanks to Jörg Polke for the valuable information about freelancing @ Trenkwalder.

More information and contact details can be found on our website.

Interested in finding out more? Then stay tuned!

The way we work has evolved significantly in recent years, with flexible work models like Remote Work and Workation gaining prominence. But what exactly do these terms mean?


Remote Work vs. Home Office - Key legal differences

The term "Home Office" is often used to describe working from home, but labor law distinguishes between telecommuting (Home Office) and mobile working (Remote Work).
Telecommuting involves setting up a permanent workspace in the employee's home, adhering to workplace regulations. Employers must provide the necessary equipment and follow occupational health and safety rules.
On the other hand, mobile working allows employees to work from various locations—such as trains, cafes, or even the beach—without being bound by the same stringent regulations. This gives companies greater flexibility but also places more responsibility on them regarding health and safety and working time regulations.


Workation - Blending work and vacation

A growing trend in mobile work is the "Workation," a combination of "Work" and "Vacation." This model allows professionals to work remotely while enjoying a vacation. Not only does this make companies more attractive in the talent market, but according to the Institute for German Economy (iwd) it also enhances employee satisfaction, creativity, and productivity.

However, before planning a Workation, consider the following:

• Legal Requirements: These vary by country and require clear agreements between employees and employers.

• Tax, Visa, and Insurance: Clarify these regulations in advance to avoid any complications.

• Technical Needs: Ensure a reliable internet connection and necessary work equipment. Coordination with the company's IT department can help meet all technical requirements.

• Legal Requirements: These vary by country and require clear agreements between employees and employers.

• Tax, Visa, and Insurance: Clarify these regulations in advance to avoid any complications.

• Technical Needs: Ensure a reliable internet connection and necessary work equipment. Coordination with the company's IT department can help meet all technical requirements.
  
  

The future of work is evolving

In a globalized world where the lines between work and personal life continue to blur, flexible work models like Remote Work and Workation offer viable solutions to modern work demands. By embracing and supporting these models, companies can enhance their appeal and transform their teams' working methods.


Interested in finding out more? Then stay tuned!

Working from home has become a staple of the modern work environment, especially following the global pandemic. Flexible work models, such as remote work, offer numerous benefits for both companies and employees. But how can you make the most of this working style?


Benefits and challenges of working from home

For many employees, working from home provides greater time and flexibility. Reduced commute times, lower stress levels, and fewer distractions can even boost productivity. Moreover, it allows for better work-life balance, especially during vacation periods when many families need to care for their children at home. According to studies by the Hans-Böckler-Foundation, 77% of respondents appreciate the benefits of working from home in this context. This positive effect is also supported by a PwC study, which found increased productivity among 57% of the surveyed managers.

Despite its numerous advantages, working from home also presents challenges. The boundaries between work and personal life can blur easily, leading to increased stress, overwork, and even burnout.


Tips for productive work from home

• Create a distraction-free environment: When you're not alone at home, working without interruptions can be challenging. Clear agreements with family members about times and spaces for focused work are essential. Noise-cancelling headphones can help you concentrate better, even in a lively environment.

• Establish a dedicated workspace: Psychologically, it's important to have a specific area designated for work. This helps differentiate between work mode and leisure mode. Having a dedicated workspace promotes concentration and structure in your daily routine. At the end of the day, leave your workspace as you would leave the office. Maintaining a clear separation between work and personal life is crucial to preserving work-life balance while working from home.

• Minimize distractions: Turn off notifications on your smartphone and avoid working in environments with too many stimuli. Ensure that your workspace is free of personal items that could distract you.

• Invest in your work environment: An ergonomic setup with a good office chair, an adjustable desk, and a stable internet connection is key to long-term comfort. Companies should invest in their employees' home office infrastructure to ensure optimal working conditions.

• Maintain a clear structure: Set clear daily goals and plan your tasks and break times intentionally. A structured approach helps you stay efficient. Regular breaks are essential to avoid burnout.
  

Working from home offers many opportunities if done right. With the right tips and good preparation, employees can remain productive, especially during the summer holidays. A balanced approach to work and family life, along with a well-adapted work environment, is crucial. Clear agreements and a structured work style can help you make the most of working from home—not just in summer, but all year round.

Interested in finding out more? Then stay tuned!